Join Our Team!

SWFL Children’s Charities, Inc. Seeks an Events & Communications Coordinator

Exceptional Events. Meaningful Connections. Lasting Impact.

Are you highly organized, a strong communicator, and someone who loves bringing exceptional experiences to life?

SWFL Children’s Charities, Inc. is seeking an Events & Communications Coordinator to join our small, energetic team. This hybrid position combines event planning and execution with the strong writing, communication, and organizational skills needed to keep our events, partners, and supporters connected and engaged.

You’ll play an important role in producing some of Southwest Florida’s most distinctive philanthropic events—including the renowned SWFL Wine & Food Fest and Wine & Women series—all while helping make a meaningful difference for children and families throughout our region.

What You’ll Do

• Help plan and execute the SWFL Wine & Food Fest, Wine & Women events, and other special gatherings throughout the year
• Coordinate event timelines, logistics, vendors, venues, supplies, signage, guest materials, and other event details
• Create and coordinate well-written newsletters, event communications, invitations, guest information, website updates, social media content, and other outreach
• Communicate professionally with sponsors, donors, Trustees, winery and culinary partners, vendors, guests, and community partners
• Maintain accurate event information, registrations, guest details, calendars, and reports using event-management software
• Assist with event collateral and promotional materials, ensuring information is accurate, polished, and consistent
• Organize, inventory, prepare, and maintain event supplies and materials
• Assist with event setup, on-site execution, breakdown, and post-event follow-up
• Provide administrative and operational support to help keep projects organized and moving forward
• Contribute fresh ideas and help elevate both the guest experience and our communications

What We’re Looking For

• Excellent writing, editing, and verbal communication skills
• Exceptional organizational and time-management skills
• Strong attention to detail and follow-through
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Professionalism and confidence communicating with a wide variety of constituents
• Ability to work independently while collaborating with a small, dedicated team
• A positive, flexible, solutions-oriented attitude
• Experience in event coordination, communications, hospitality, nonprofit work, marketing, project management, or a related field preferred
• Proficiency with Microsoft Office and cloud-based tools; familiarity with Canva, email marketing, social media, and event-management platforms is a plus
• Availability for occasional evenings and weekends and increased hours during peak event periods

 Why You’ll Love It Here

• Flexible scheduling and a hybrid work environment
• Meaningful work that directly benefits children and families
• Hands-on involvement in some of Southwest Florida’s most anticipated philanthropic events
• Opportunities to meet and collaborate with business leaders, philanthropists, celebrated chefs, distinguished vintners, and community partners
• A creative and collaborative environment where your ideas and contributions matter
• Opportunities to build relationships, grow professionally, and make a visible impact
• Plenty of memorable moments—and some pretty incredible food and wine along the way!

Compensation

Compensation is $45,000–$50,000 annually, based on experience

Position requires an average of 25-30 hours a week during non-peak season. From November – February is 40+ hours. Some evening and weekend work is required, along with increased availability during peak event periods.

About the SWFL Wine & Food Fest

Taking place February 5–6, 2027, the prestigious two-day SWFL Wine & Food Fest begins with intimate Chef Vintner Dinners hosted in luxury private homes throughout the region. The celebration continues the following day with a Grand Tasting and spirited Live Auction featuring celebrated chefs and vintners from some of the world’s finest wineries—all in support of children’s healthcare.

About SWFL Children’s Charities, Inc.

Founded in 2009, SWFL Children’s Charities, Inc. is dedicated to improving pediatric healthcare for children and families throughout Southwest Florida. Through the generosity of our donors, partners, and supporters, the organization has contributed more than $35 million to help transform pediatric care in our region—including helping fund the creation of a world-class children’s hospital.

Come Help Us Create Unforgettable Experiences—and Brighter Futures for Children.

To learn more or apply, please send cover letter & resume to: events@swflwinefest.org